Privacy Policy

Last Updated: January 25, 2026

1. Introduction

Next Girl Up ("we," "our," or "us") is committed to protecting your privacy and the privacy of your children. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our website and services. Next Girl Up is a sole proprietorship operated by Paul Okumu, providing soccer training programs for youth girls.

By using our website and services, you consent to the data practices described in this policy. If you do not agree with the practices described in this policy, please do not use our services.

Contact Information:
Next Girl Up
Owner: Paul Okumu
Email: nextgirlup@gmail.com

2. Information We Collect

2.1 Parent/Guardian Information

When you create an account, we collect:

  • Name (first and last name)
  • Email address
  • Phone number
  • Home address (street, city, province, postal code)
  • Emergency contact information (if different from parent/guardian)
  • Account creation date

2.2 Player (Child) Information

When you register a child for our programs, we collect:

  • Child's name (first and last name)
  • Date of birth
  • T-shirt size
  • Medical information, including:
    • Allergies or medical conditions
    • Medication requirements during programs
  • Permission settings:
    • Photo/video permission for marketing purposes
    • Emergency medical care permission
    • Waiver of liability acknowledgment

2.3 Registration and Payment Information

When you register for programs, we collect:

  • Program registration details (camp or private training)
  • Number of attendees (for private training)
  • Payment transaction information (processed securely through Stripe)
  • Registration dates and history
  • Discount information and eligibility

2.4 Automatically Collected Information

When you visit our website, we may automatically collect:

  • IP address
  • Browser type and version
  • Device information
  • Pages visited and time spent on pages
  • Referring website addresses

3. How We Use Your Information

We use the information we collect for the following purposes:

  • To create and manage your account
  • To process program registrations
  • To process payments through our secure payment processor
  • To communicate with you about your account, registrations, and our programs
  • To provide customer support and respond to inquiries
  • To ensure the safety and well-being of participants during programs
  • To comply with medical and emergency care requirements
  • To send marketing communications (only with your consent)
  • To improve our website and services
  • To comply with legal obligations
  • To calculate and apply discounts based on registration history

4. Third-Party Services

We use the following third-party services that may collect or process your information:

4.1 Stripe

We use Stripe to process payments. When you make a payment, your payment information is collected directly by Stripe and is subject to Stripe's Privacy Policy. We do not store your full payment card details on our servers.

4.2 Firebase

We use Google Firebase for authentication, database storage, and hosting services. Your account and registration data are stored securely in Firebase, which is subject to Google's Privacy Policy and security measures.

5. Photo and Video Permissions

During registration, you may grant permission for us to photograph or video record your child for marketing and promotional purposes. If you grant this permission, we may use such media on our website, social media accounts, and promotional materials. You may revoke this permission at any time by contacting us at nextgirlup@gmail.com.

6. Data Security

We implement appropriate technical and organizational measures to protect your personal information against unauthorized access, alteration, disclosure, or destruction. These measures include:

  • Secure, encrypted connections (HTTPS) for all data transmission
  • Secure authentication methods (Google Sign-In and magic links)
  • Regular security monitoring and updates
  • Access controls limiting data access to authorized personnel only
  • Secure storage of sensitive information, including medical data

However, no method of transmission over the Internet or electronic storage is 100% secure. While we strive to use commercially acceptable means to protect your information, we cannot guarantee absolute security.

7. Data Retention

We retain your personal information for as long as necessary to fulfill the purposes outlined in this Privacy Policy, unless a longer retention period is required or permitted by law. Specifically:

  • Account information is retained while your account is active and for a reasonable period thereafter
  • Registration and payment records are retained for accounting and legal compliance purposes
  • Medical information is retained only as long as necessary for program safety and emergency care
  • You may request deletion of your account and associated data, subject to legal and contractual obligations

8. Data Deletion

8.1 Requesting Data Deletion

You have the right to request deletion of your personal information and the personal information of your registered children. To request deletion, please contact us at nextgirlup@gmail.com with your deletion request. We will verify your identity before processing any deletion request to ensure the security of your account.

8.2 What Can Be Deleted

Upon your request, we will delete the following information:

  • Your account information (name, email, phone, address, emergency contacts)
  • Player information (names, dates of birth, t-shirt sizes, medical information)
  • Registration details and program participation records
  • Any photos or videos of your children (if you revoke photo/video permissions)
  • Account preferences and settings

8.3 What Must Be Retained

Certain information may be retained even after a deletion request, as required by law or for legitimate business purposes:

  • Financial Records: Payment transaction records must be retained for accounting and tax compliance purposes (typically 7 years in Canada)
  • Legal Obligations: Information required to comply with legal obligations, court orders, or government regulations
  • Dispute Resolution: Information related to ongoing disputes, claims, or legal proceedings
  • Anonymized Data: Aggregated, anonymized data that cannot be used to identify you or your children may be retained for statistical and business analysis purposes
  • Third-Party Services: Information stored with third-party service providers (Stripe, Firebase) may be subject to their own retention policies and deletion processes

8.4 Deletion Process

When you request deletion:

  • We will verify your identity to ensure the request is legitimate
  • We will process your deletion request within 30 days of verification
  • We will delete your information from our primary systems (Firebase database)
  • We will notify you once the deletion process is complete
  • Note: Information stored with third-party services (Stripe, Firebase) may require separate deletion processes through those services

8.5 Consequences of Deletion

Please be aware that deleting your account and associated data will result in:

  • Permanent loss of access to your account and registration history
  • Inability to access past registration records or receipts
  • Loss of eligibility for discounts based on registration history
  • Inability to register for future programs without creating a new account

If you wish to continue using our services in the future, you will need to create a new account and re-register your children.

8.6 Partial Deletion

You may also request partial deletion of specific information (e.g., deleting a specific player's information while keeping your account active, or revoking photo/video permissions). Please specify in your deletion request what information you would like to delete while keeping your account active.

9. Your Rights

Under Canadian privacy laws, including the Personal Information Protection and Electronic Documents Act (PIPEDA), you have the right to:

  • Access: Request access to the personal information we hold about you and your children
  • Correction: Request correction of inaccurate or incomplete information
  • Deletion: Request deletion of your personal information, subject to legal and contractual obligations
  • Withdraw Consent: Withdraw your consent for certain data processing activities
  • Complaint: File a complaint with the Privacy Commissioner of Canada if you believe your privacy rights have been violated

To exercise these rights, please contact us at nextgirlup@gmail.com.

10. Special Considerations for Minors

Our services are designed for parents and guardians to register their children (minors) for soccer programs. We recognize the special sensitivity of children's personal information and take additional precautions:

  • We only collect information about children directly from their parents or legal guardians
  • We do not knowingly collect information from children without parental consent
  • Medical information is treated with the highest level of confidentiality
  • Photo and video permissions require explicit parental consent
  • We comply with applicable laws regarding the protection of children's privacy

11. Disclosure of Information

We may disclose your information in the following circumstances:

  • To service providers who assist us in operating our website and conducting our business (e.g., Stripe, Firebase)
  • To comply with legal obligations, court orders, or government requests
  • To protect our rights, property, or safety, or that of our users or others
  • In connection with a business transfer, merger, or sale of assets
  • With your explicit consent

We do not sell, rent, or trade your personal information to third parties for their marketing purposes.

12. Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our practices or for other operational, legal, or regulatory reasons. We will notify you of any material changes by posting the new Privacy Policy on this page and updating the "Last Updated" date. Your continued use of our services after such changes constitutes your acceptance of the updated Privacy Policy.

13. Contact Us

If you have any questions, concerns, or requests regarding this Privacy Policy or our data practices, please contact us:

Next Girl Up
Owner: Paul Okumu
Email: nextgirlup@gmail.com